Privacy Policy / Data Protection Statement

The European Legal Technology Association ELTA (ELTA) is committed to the protection of your personal information. This Privacy Policy / Data Protection Statement sets out the basis on which we collect and use personal information about you as part of our business activities.

This Privacy Policy / Data Protection Statement describes in detail who is responsible for the personal information that we collect about you, what personal information we collect, how we will use such personal information, who we may disclose it to and your rights and choices in relation to your personal information.

In this Privacy Policy / Data Protection Statement where we use the words “personal information,” we use these words to describe information that is about you and which identifies you. Section 2 below sets out the personal information we collect in more detail.

  1. Who is responsible for the personal information that we collect?

For the purpose of data protection law, European Legal Technology Association is the data controller in respect of the personal information that we collect and use as part of our business activities. This is because we dictate the purpose for which your personal information is used and how we use your personal information.

  1. What personal information do we collect?

While some of the information collected is required for membership or business engagement purposes, other information is voluntarily given by the individual. The type of personal information that ELTA may collect could include, but is not limited to, the following:

  • Your full name, address, phone, fax, and email contact information
  • Your practice areas
  • Information about your employment such as employer name, title, address, the industry of your employer, and size of your legal department
  • Payment information
  • Dietary preferences and requirements
  • Photos
  • Preference information, such as the communications you receive from us
  • Information you provide to us for the purposes of attending meetings, events, webinars, and other programs
  • If you are providing personal information to us relating to a third party, you confirm that you have the consent of the third party to share such personal information with us, and that you have made the information in this Privacy Policy available to the third party

Website usage information

We collect information when you provide it to us, such as when you use the “apply to join” or “contact us” feature on the website or otherwise communicate with us (such as by email or via our social media pages).

ELTA collects certain information automatically when you use the website, such as IP addresses and domain names of visitors, browser type, history of pages viewed, and other usage information about your use of the website. We collect this information for site administration purposes, such as to analyze this data for trends and statistics. We may share statistical or aggregated non-personal information about our users with advertisers, business partners, sponsors, and other third parties. This data is used to customize our website content and advertising to deliver a better experience to our users. Please see the section below on cookies for more information.

  1. How do we obtain your personal information?

As noted above, we collect information from you in the course of your use of the ELTA website, products and services. For example, we collect information from you when you enroll as a member. We collect information from you when you contact or communicate with us (including through the website, by email, or otherwise). We also collect your personal information while monitoring the ELTA website, products and services. We gather information about you when you provide it to us, or interact with us directly; for instance, when you engage with our staff or register for an event. We may also, in certain cases, collect or receive information about you from other sources, such as from an administrative user in your organization in order to create a member account for you.

  1. How do we use the personal information we collect?

ELTA collects personal information for the following principal purposes. We have also set out below the legal basis (as set out in data protection law) that we rely on to justify this use of your personal information.

PurposeLegal Bases
  • To provide the ELTA website to you;
  • For our legitimate business purposes (i.e., the provision of the ELTA website) and, depending on the circumstances, to perform a contract between you and us
  • To determine membership eligibility and enroll a member in ELTA;
  • For our legitimate business purposes (i.e., the provision of the ELTA website and member services) and, depending on the circumstances, to perform a contract between you and us
  • To register individuals for ELTA events (i.e., annual meeting, online educational courses, conferences, etc.);
  • For our legitimate business purposes (i.e., the provision of the ELTA website and member services, including events) and, depending on the circumstances, to perform a contract between you and us
  • To provide you with member benefits, products or services that you have requested and related information about those products and services;
  • For our legitimate business purposes (i.e., the provision of the ELTA website and member services) and, depending on the circumstances, to perform a contract between you and us
  • To communicate with you and to respond to questions that you have raised with us;
  • For our legitimate business purposes (i.e., the provision of the ELTA website and services)
  • To develop membership directories for ELTA
  • For our legitimate business purposes (i.e., the provision of the ELTA website and member services)
  • To administer and improve the ELTA website;
  • For our legitimate business purposes (i.e., the provision of the ELTA website and member services, as well as to improve and ensure the security of those products and services)
  • We may request your consent in circumstances where a legal justification over and above legitimate interests is required by applicable law (e.g., in relation to our use of certain cookies)
  • To process your payment for ELTA services, products, and events;
  • For our legitimate business purposes (i.e., the provision of the ELTA website and services)
  • To administer and provide you with the benefits of ELTA membership;
  • For our legitimate business purposes (i.e., the provision of the ELTA website and services)
  • To send you, or for our third party partners to send you, information about products, services, and events that may be of interest to you based on your preferences;
  • For our legitimate business purposes (i.e., the provision of the ELTA website and member services)
  • We may request your consent in circumstances where a legal justification over and above legitimate interests is required by applicable law
  • To administer surveys;
  • For our legitimate business purposes (i.e., the provision of the ELTA website and member services)
  • We may request your consent in circumstances where a legal justification over and above legitimate interests is required by applicable law
  • To prevent and detect fraud; and
  • For our legitimate business purposes and for compliance with legal obligations to which we are subject
  • To protect and enforce our legal rights.
  • For our legitimate business purposes and for compliance with legal obligations to which we are subject
  1. Who do we share your personal information with?

ELTA reserves the right to disclose and/or transfer personal information to a third party, if ELTA has reason to believe that disclosing personal information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) our rights or property, other website users or anyone else who could be harmed by such activities.

ELTA may share personal information with third parties engaged to assist ELTA in providing services to you or to carry out one or more of the purposes described above. These service providers are prohibited from using your personal information for any purpose other than to provide this assistance and are contractually required to protect personal information disclosed by ELTA and to comply with the general privacy principles described in this Privacy Policy. For example, we share your information with service providers, contractors, and sub-contractors to help us provide the website, products, events, and services. For example, we may use a service provider to process payment information, manage our events, provide analytics or use third-party software to manage our customer relationship management (“CRM”) system. When we use service providers we provide limited access to your information so that such service provider can perform the tasks on our behalf.

If you choose not to provide ELTA with your personal information, you may still visit most of the ELTA website. However, you may be unable to access certain options, offers, and services, and you may be unable to take advantage of certain ELTA benefits or membership.

  1. Your rights, including removing, correcting or updating personal information

If you change your mind on how ELTA discloses or uses your information, or wish to access, correct or update personal information (such as your address), we will endeavor to correct, update or remove the personal data you give us.

THE BELOW TABLE APPLIES TO INDIVIDUALS LOCATED IN THE EUROPEAN UNION (EU) AND EUROPEAN ECONOMIC AREA (EEA) ONLY.

You have certain rights with respect to your personal information. The rights may only apply in certain circumstances and are subject to certain exemptions. Please see the table below for a summary of your rights and who to contact to exercise them.

Summary of your rightsWho to contact
Right of access to your personal informationYou have the right to receive a copy of your personal information that we hold about you, subject to certain exemptions.

We may require further information in order to respond to your request (for instance, evidence of your identity and information to enable us to locate the specific personal information you require).

ELTA Management Team at info@lta-online.eu or +494030706-267
Right to rectify your personal informationYou have the right to ask us to correct your personal information that we hold where it is incorrect or incomplete.Please contact us to correct your personal information.
Right to erasure of your personal informationYou have the right to ask that your personal information be deleted in certain circumstances. For example (i) where your personal information is no longer necessary in relation to the purposes for which they were collected or otherwise used; (ii) if you withdraw your consent and there is no other legal ground for which we rely on for the continued use of your personal information; (iii) if you object to the use of your personal information (as set out below); (iv) if we have used your personal information unlawfully; or (v) if your personal information needs to be erased to comply with a legal obligation.You may effectuate this right at any time by contacting our ELTA Management Team at info@lta-online.eu or +494030706-267. If you do not want to make a long distance phone call, please email us with your contact information and best times to reach you, and we will contact you as soon as it is practical.
Right to restrict the use of your personal informationYou have the right to suspend our use of your personal information in certain circumstances. For example (i) where you think your personal information is inaccurate and only for such period to enable us to verify the accuracy of your personal information; (ii) the use of your personal information is unlawful and you oppose the erasure of your personal information and request that it is suspended instead; (iii) we no longer need your personal information, but your personal information is required by you for the establishment, exercise or defence of legal claims; or (iv) you have objected to the use of your personal information and we are verifying whether our grounds for the use of your personal information override your objection.You may effectuate this right at any time by contacting our ELTA Management Team at info@lta-online.eu or +494030706-267. If you do not want to make a long distance phone call, please email us with your contact information and best times to reach you, and we will contact you as soon as it is practical.
Right to data portabilityYou have the right to obtain your personal information in a structured, commonly used and machine-readable format and for it to be transferred to another organization, where it is technically feasible. The right only applies where the use of your personal information is based on your consent or for the performance of a contract, and when the use of your personal information is carried out by automated (i.e., electronic) means.You may effectuate this right at any time by contacting our ELTA Management Team at info@lta-online.eu or +494030706-267. If you do not want to make a long distance phone call, please email us with your contact information and best times to reach you, and we will contact you as soon as it is practical.
Right to object to the use of your personal informationYou have the right to object to the use of your personal information in certain circumstances. For example (i) where you have grounds relating to your particular situation and we use your personal information for our legitimate interests (or those of a third party); and (ii) if you object to the use of your personal information for direct marketing purposes.You may effectuate this right at any time by contacting our ELTA Management Team at info@lta-online.eu or +494030706-267. If you do not want to make a long distance phone call, please email us with your contact information and best times to reach you, and we will contact you as soon as it is practical.
Right to withdraw consentYou have the right to withdraw your consent at any time where we rely on consent to use your personal information.You may effectuate this right at any time by contacting our ELTA Management Team at info@lta-online.eu or +494030706-267. If you do not want to make a long distance phone call, please email us with your contact information and best times to reach you, and we will contact you as soon as it is practical.
Right to complain to the relevant data protection authorityYou have the right to complain to the relevant data protection authority where you think we have not used your personal information in accordance with data protection law.Find your National Data Protection Authority.
  1. How long will we keep your personal information?

We will keep your personal information for the period of time that you are a member of the ELTA or one of its chapters or divisions, and for 10 years after you cancel your membership.

  1. Links to other websites

ELTA’s website may contain links to other sites. These sites are not controlled by ELTA and ELTA is not responsible for any content contained on any such website. We are not responsible for the privacy practices employed by other sites, and the privacy practices employed by such sites may not be the same as ELTA’s practices. As with our website, you should become familiar with any external party’s privacy policy before visiting and/or providing any personal information through any such site.

  1. Cookies

ELTA uses cookies to manage our website and email programs. A cookie is a small file placed on your computer when you visit a website. Cookies are used to store information to manage your website experience such as your type of web browser. A cookie can also store preference information to customize your website experience.

Cookies help us understand how consumers use our websites and emails so we can design better services in the future. Web browsers can be adjusted to disable cookies. However, ELTA may not be able to provide you with all the service or functionality you require on the ELTA website if you choose to disable cookies.

  1. Contacting ELTA with questions, concerns or complaints

Should you have any questions, concerns or a complaint about this Privacy Policy / Data Protection Statement, please contact ELTA’s office at +494030706267 or info@lta-online.eu. If you do not want to make a long-distance phone call, please email us with your contact information and best times to reach you, and we will contact you as soon as it is practical.

We will acknowledge receipt of any complaint within five business days and will endeavor to provide you with a written response within 30 days of receipt of your complaint. There may be instances where this is not possible due to the contents of the complaint. In such circumstances, we will respond to your complaint in a reasonable and practical time.

If you are not satisfied with the outcome of your complaint, ELTA will be happy to provide you with contact information for the appropriate authorities in your jurisdiction. Additionally, many jurisdictions allow for private rights of action.

  1. Changes to our Privacy Policy / Data Protection Statement

Any material changes to the Privacy Policy / Data Protection Statement will be posted on this page. The updated Privacy Policy / Data Protection Statement will take effect as soon as it has been updated.

This Privacy Policy / Data Protection Statement was last updated as of July 31, 2019.